Absentee Voting

What Is Absentee Voting?

Absentee Voting is the process whereby voters receive their ballot prior to the election and then submit their voted ballot to their local clerk in a sealed envelope to be kept secure until election day. On election day, ballots are opened by a team of election inspectors and fed into tabulators in a secure room. Workers are required to follow established procedures and work in teams to make sure all ballots are counted accurately. At the end of the night, the tabulators report the results just the same as the tabulators in the in-person precincts.

Voter signatures are checked on the application form against the signature on file with the Secretary of State's Qualified Voter File prior to issuing the absentee ballots and checked again when the ballot is returned to the clerk. If signatures don't match, the clerk's staff takes additional steps to ascertain the validity of the ballot by contacting voters and requiring additional documentation. Those applying for ballots in person in the clerk's office are asked to show photo identification in addition to checking their signatures.

Absentee voting is not required; it is a convenience that allows voters to avoid lines on election day and allows time to study the candidates and proposals on the ballot. 

Requirements of Absentee Voters

In 2018, Michigan voters passed a constitutional amendment giving all registered voters the right to use the absentee ballot process.  You must fill out an application prior to each election before we can send out your ballot. It’s a simple form that requires little time.  You may download the application form, fill it out and then fax it to 616.940.4884 or email it to our offices or come to our offices during business hours.

How to Absentee Vote

There are two ways to vote absentee:

  1. At City Hall. Stop by during business hours and we will issue your ballot to you at that time (if they are available). You can vote in the office or take your ballot home to look over and return when finished.  The exception to this rule is that absentee voters must complete their ballots in the office the day immediately prior to an election. The ballot must be requested in person and cannot be taken home.
  2. By Mail. 

    Absentee ballot applications downloaded from our website must be sent back to our office:
    • Mail using address on the right
    • Fax to 616-940-4884
    • Scan and email

Once we receive your application, we will mail the ballot to the address specified as soon as possible.

Returning Your Absentee Ballot

The City of East Grand Rapids provides three options to return your absentee ballot:

  1. Mailing your ballot to City Hall at 750 Lakeside Drive SE, East Grand Rapids, MI 49506. To ensure your ballot arrives at City Hall before Election Day, please mail it at least 10 days before the election. 
  2. Personally handing your ballot to our election/front desk staff at City Hall during business hours: Monday- Friday, 8 a.m. – 5 p.m.
  3. Utilizing the City’s official drop box  in the Community Center vestibule. This drop box is used for all City services, including absentee ballots, water and tax bills.
  4. You may now return your ballot to your polling location on election day to place it in the tabulator yourself. 

  • This secure dropbox is available 24 hours a day and is monitored by video surveillance to ensure the integrity of the voting process and protect the ballots that are submitted. Additionally, it is ADA-accessible.
  • Centrally and conveniently located in the City, the drop box is in an approximate one-mile radius from all EGR homes. The front door of the Community Center is always open and the city drop box is located on the wall to the right a few steps inside the door. During business hours, residents can call 949-2110 for assistance in dropping off their ballot.
 Dropbox location

Once received at city hall, absentee ballots are kept sealed in their envelopes in a locked room until election day when they are opened by a team of election workers and fed into a tabulator to be counted.

For more information, please refer to our Election FAQ webpage or contact the Clerk’s Office at 616.949.2110.

Automatic Ballot List

The city maintains a database of those who wish to receive an absentee ballot automatically for each election. You must still complete and return an application to receive a ballot, but that would be the last application you need to complete. 

If you are interested in receiving a ballot automatically prior to each election, simply check the automatic ballot list box on your next absentee ballot request, or contact the elections administrator at 616-949-2110 with any questions.

More Information

We are available to answer questions about any aspect of the voter registration or balloting process.  Contact the elections administrator at 616-949-2110.