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Community Center Facility Rental Form
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This form has been modified since it was saved. Please review all fields before submitting.
Organization Name (if applicable)
Name of person responsible and paying for the rental (must be 18 years or older)
*
This person must be in attendance for the entire rental period.
Daytime Phone
*
Cell Phone
Address1
*
City
*
State
*
Zip
*
Email
*
Alternate Representative
Daytime Phone
Date of rental
*
Date of rental
Date of rental
Date of rental
If more than one date needed.
Date of rental
Date of rental
If more than two dates needed.
Date of rental
Date of rental
If more than three dates needed.
Arrival time:
*
The rented facility will not be available earlier than your specified arrival time. Be sure to inform all people involved. This includes your SET UP TIME.
Departure time:
*
This is the time you will need to have everyone and everything out of the facility.
Additonal notes or comments:
How many people will be attending?
*
What type of function will you be hosting?
Will admission be charged?
*
Yes
No
Will you be charging a participation fee?
*
Yes
No
Is this a fundraising event?
*
Yes
No
Will there be music?
*
Band
DJ
Audio System
No
Will food be served?
*
Yes
No
Be sure to alert your caterer of the appropriate arrival time.
If yes, provided by and types of food:
Will alcohol be served?
*
Yes
No
Be sure to read policies regarding alcohol.
If yes, provided by:
Call our office for a list of preferred licensed alcohol vendors
How many round tables?
We have 15 (60 inch) round tables for indoor use only.
How many rectangular tables?
We have 26 (30" X 72") rectangular tables for indoor use only.
How many chairs?
We have 100 chairs for indoor use only.
Facility Rental Rates and Information
Click Here
Facility Rental Policies
Click Here
Wege Plaza Guidelines
Click Here
Room(s) or location you want to reserve:
*
The EGR Community Center, including Wege Plaza, is a smoke free facility.
Program room 101
Program room 102
Program room 101 & 102
Program room 103 (arts & craft room)
Program room 105
Program room 107
Commission Chambers 201
Wege Plaza
Room set up style:
Banquet Style
Classroom Style
Conference Style
Theatre Style
U-Shape Style
Open Square Style
Other
Comments or description of room set up
Equipment rental:
Television with DVD $10
LED projector and screen (Room 101/102) $15
Screen only (Room 101/102) $5
Podium $10
Flip chart with paper $15
Easel with white board and tack board $15
Audio system with microphone (Room 101/102) $15
In conjunction with indoor facility rentals only.
Community Center Facility Agreement
*
I am 18 years old or older. I have read and agree with the Community Center Facility Rental Policies
I have read, understand, and agree to comply with the City of East Grand Rapids Community Center’s rules and regulations on the use of program rooms and Wege Plaza. Applicant hereby releases the City of East Grand Rapids, its officers, agents, and employees from all liability and waives any and all rights and claims for any and all injuries or damage to person or property, possible exposure to and illness from infectious diseases including but not limited to MRSA, influenza, and COVID-19 and accidents which may occur as a result of the use of City facilities. While particular rules and personal discipline may reduce this risk, the risk of injury, serious illness and death does exist. In addition, applicant agrees to indemnify the city, its officers, agents, and employees from and against any and all claims, judgments, losses, damages, demands, and legal proceedings arising out of or resulting from the use of City facilities. I understand that all information submitted to the City of East Grand Rapids is considered public information and subject to disclosure under the Freedom of Information Act.
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